| Business Identity and Export Readiness | Confirm the supplier’s registered business details, manufacturing or trading role, and ability to handle export documentation. | Current business license, company details matching the quotation and contract, export references, and a sample set of shipping documents with sensitive information redacted. | Business details are consistent across documents, and the supplier clearly identifies which activities are performed in-house and which are subcontracted. | 10% |
| Product Specifications | Check the proposed dimensions, frame design, glazing or panel type, roof construction, drainage, connectors, and detachable assembly method. | Dimensioned drawings, bill of materials, installation instructions, product photos, and a written list of standard and optional features. | Specifications are complete, internally consistent, and aligned with the intended site conditions and project requirements. | 12% |
| Materials and Component Traceability | Verify the stated frame material, surface finish, glazing or panel material, seals, fasteners, and other weather-exposed components. | Material specifications, supplier or batch records where available, finish details, and product samples for critical components. | Material descriptions are specific enough to compare offers; vague terms such as “high quality” are not accepted without measurable specifications. | 10% |
| Structural and Site Suitability | Establish whether the design is suitable for the project’s wind, snow, rain, temperature, and installation conditions. | Design loads and assumptions, engineering calculations or test reports where applicable, anchoring details, and installation requirements. | Loads and assumptions are stated for the intended location; obtain review by a qualified local professional when required by local rules or project risk. | 12% |
| Regulatory and Safety Documentation | Identify the destination-market requirements that apply to the complete product and its components. Requirements vary by country and product configuration. | Relevant declarations, test reports, certificates, and the issuing or testing body’s details. Verify document scope, product model, validity, and issuer independently. | Do not treat a generic certificate or a component document as proof that the complete sunroom complies with every destination-market requirement. | 10% |
| Quality Management and Inspection | Review incoming-material checks, in-process controls, final inspection, defect handling, and record keeping. | Quality procedures, inspection checklist, sample inspection records, and corrective-action examples with confidential information removed. | Controls cover measurable product requirements, and inspection results can be linked to the order or production batch. | 10% |
| Factory and Production Capability | Confirm that the stated production process, equipment, staffing, and capacity are consistent with the proposed order and schedule. | Live video walkthrough or independent factory audit, production-flow description, equipment list, and a production schedule for the quoted order. | Observed or independently verified capability matches the supplier’s description; clarify subcontracted work and who controls its quality. | 8% |
| Packaging and Shipping Readiness | Assess protection against handling and transit damage, package identification, loading plan, and shipping responsibilities. | Packing specification, package dimensions and weights, loading photos from comparable shipments, and a written Incoterms® rule and named place. | Packaging suits the product and transport route; responsibilities, costs, and delivery point are stated clearly in the quotation and contract. | 8% |
| Commercial Terms and Cost Transparency | Compare the full scope, exclusions, tooling or sample charges, payment milestones, warranty terms, and quote validity. | Itemized quotation, draft contract, payment schedule, warranty conditions, and a written list of exclusions and optional items. | Compare like-for-like specifications and total landed-cost components; resolve unexplained price differences before placing an order. | 8% |
| Communication and Project Management | Evaluate response quality, technical understanding, document control, and escalation arrangements. | Written answers to the same technical questions, named project contact, revision-controlled drawings, and a communication or approval schedule. | Responses are clear and consistent, and changes to specifications, drawings, and delivery dates are documented. | 5% |
| References and After-Sales Support | Check experience with comparable products and destination markets, plus the process for spare parts, claims, and installation questions. | Verifiable customer references where available, anonymized project records, spare-parts list, and written warranty and claims procedures. | References can be checked with permission; support scope, response process, and responsibility for replacement parts are defined in writing. | 7% |
| Total Suggested Weight | Use the weights as a project-specific comparison framework. Adjust them to reflect the destination market, design complexity, and risk level. | 100% |